PAYROLL SERVICES EDINBURGH

Reliable, Fully-Managed Payroll Services for Businesses Across Edinburgh

With two offices in Central Scotland, our payroll and pensions specialists support businesses across Edinburgh, Scotland and the wider UK. As an accountancy firm with almost 30 years’ experience and over 1,000 clients, we support hundreds of organisations, from growing teams to established employers, with accurate payroll processing, workplace pension administration, and practical advice tailored to their workforce and requirements.

Supporting 1,000+ Businesses & Individuals Like You

Payroll Specialists, Backed by Specialist Accounting Expertise in the Heart of Edinburgh

Drawing on decades of experience, our Edinburgh payroll team quickly gets to grips with your business, your workforce and your requirements. Then, they coordinate day-to-day support while drawing on expertise from our wider accounting, tax, and pensions teams whenever required.

Plus, supported by our experienced leadership team, when advice is needed for more complex situations such as workplace pensions, director remuneration or wider tax planning, your dedicated contact can draw on the expertise of specialist colleagues to ensure you receive comprehensive advice tailored to your specific scenario.

Payrolls for Every Pay Frequency

Flexible payroll services designed around your workforce.

Whether your employees are paid hourly, weekly, fortnightly, or monthly, our payroll team will ensure every payroll run is processed accurately, on time, and in line with your requirements. As your business grows and evolves, we will adapt our service to suit changes in headcount, payment structures, and reporting needs.

Weekly payroll processing

Fortnightly payroll processing

Four-weekly payroll processing

Monthly payroll processing

Director payroll services

A Straightforward Process from Pre-Approval to HMRC Submission

Clear, dependable payroll management without the administrative burden.

Our Edinburgh team of payroll specialists manage the entire process on your behalf, from calculating employee salaries and preparing payroll reports through to securing approval and processing all relevant HMRC submissions. With complete visibility and minimal administration, you retain control while we take care of the detail.

Payroll calculations and verification
Pre-approval workflows
PAYE and National Insurance submissions
Statutory pay administration
Year-end payroll reporting

Self-Serve Online Payslips and Employee Documentation

Give employees instant access to the information they need.

Every payslip and relevant payroll document is securely published through a dependable and easy-to-use online employee portal, providing a simple and convenient way for employees to access information whenever required. This reduces administration for your team while ensuring records remain organised, accessible and safe.

Secure online employee portal

Digital payslips

Employee payroll documentation

Reduced payroll administration

Simple employee self-service access

Our Clients Say It Best

I started out solo and now we’re a team of ten. I didn’t want an accountant buried in the day-to-day, I needed someone who could zoom out and help me run the business well. Wallace White delivers exactly that. They’d dive into the weeds if I asked, but I value them most when I need them to check my numbers and act as a calm, strategic voice to explain the legalities and practicalities of what we need to do.

Stephen Murray, Scarecrow Digital

Workplace Pensions & Auto-Enrolment Support

Practical pensions advice that helps keep your business compliant.

Take the hassle, admin, and risk out of establishing and maintaining your workplace pension scheme. Our Edinburgh payroll and pensions specialists bring experience from supporting hundreds of clients to advise on the most appropriate providers and schemes, and help you to stay on top of your responsibilities, ensuring employee enrolment, contributions, and reporting requirements are managed accurately and efficiently.

Workplace pension administration

Auto-enrolment support

Employee enrolment management

Employer contribution processing

Pension scheme reporting

Learn more about our Pension Advisory Services

Director Salary & Dividend Planning

Make informed decisions about how and when you remunerate yourself.

Working closely with our expert accounting and tax advisers, we bring practical advice and experience from almost 30 years advising growing business owners to help directors structure salaries and dividends efficiently, balancing compliance with long-term financial objectives both for your business and for you as an individual.

Director payroll services

Salary and dividend planning

Tax-efficient remuneration strategies

Business owner support

Ongoing payroll and tax advice

Visit our Expert Edinburgh Payroll Team at our either of our office

With locations and a presence in Edinburgh, Glasgow and Fife, our offices are easily accessible for our clients in Edinburgh.

The Wallace White team consistently deliver the same responsive, high-quality service whether meeting in person, over the phone, or online. From one-off consultations to ongoing accountancy support, we’re here to help in the way that suits you best. 

Serving: Edinburgh and the East, including City of Edinburgh, East Lothian, Midlothian, West Lothian and the Scottish Borders.

Book a meeting at our office or get in touch remotely – our team is always on hand to support you. 

Frequently Asked Questions

Do you only provide payroll services to businesses in Edinburgh? How often will I meet with, or speak to, my accountant?

No. While we have offices in both Fife and Glasgow, we support businesses throughout Scotland and across the wider UK, both remotely and in person.

How do I move payroll from my current provider?

The process is straightforward. We will work directly with your existing provider to obtain the information required, manage the transition, and ensure payroll continues without disruption.

Can you help with workplace pensions?

Yes. We provide support with workplace pensions, auto-enrolment, ongoing administration, and reporting requirements for employers of all sizes. Our specialists can advise on the most effective approach and align it to your wider growth, cash, and tax planning.

Do employees receive online access to payslips?

Yes. Payslips and payroll documentation are securely published through an employee self-service portal. This ensures your team has access to what they need, and when, plus it also saves you time and reduces the risk of manually distributing sensitive information.

How much do payroll services cost?

Our fees are tailored to your business and normally included as part of an agreement for wider accountancy services. Factors such as employee numbers, payroll frequency, pension requirements, reporting needs, and your preference for advisory services are all considered to ensure we deliver the relationship you need at the right cost. Following an initial consultation, we provide a clear, transparent quote and talk through our recommendations to ensure we’re all aligned from the outset.

Ready to Move Forward?

Let’s simplify the numbers so you can focus on growth.

Book a call and we’ll arrange a time that suits you

Contact Details

Reach out through our designated contact us form, or via email.